Purchasing

Competitive Contracting Proposal Solicitation

N.J.S.A. 40A:11-4.5

 

RFP: Information Technology

Bids Opened: February 1st, 2022

Bids Received: 4 (four)

  • Ocean Computer Group, INC- 90 Matawan Road, Suite 105, Matawan NJ 07747
  • MaeStro Technologies, INC- 1 West State Street, 2nd Floor, Trenton NJ 08608
  • The Connection INC- 51 Village Court, Hazlet NJ 07730
  • CMIT Solutions- 4255 Route 9N, Suite 5C, Freehold NJ 07728

Summary of Award:

                Award was granted based upon a rating matrix. The rating matrix was broken into 3 sections totaling 100 points. The 3 sections were labeled Technical Criteria (total of 35 points), Management Criteria (total of 30 points) and Cost Criteria (total of 35 points). Each section had several different options to obtain points in. The Police Department decided they are not going to join the IT company contract at this time. The below description of prices is only going to be taken from Appendix A-2 from the RFP.      

Ocean Computer Group, INC: Score = 91

                Aside from submitting all the required documentation, Ocean Computer Group scored the highest out of the 4 received bids. They received a total of 35 points in Technical Criteria, 26 points in Management Criteria and 30 points in Cost Criteria. The company is local, has been in business for 37 years and works with numerous Municipalities. In Appendix A-2, the bidder priced out the monthly costs of service. Recurring Monthly Fees $1,850, One Time Start up Cost $1,580, Hourly Rates or Project Based Proposal $150.00. This price remained the same for the next 4 years.

MaeStro Technologies, INC: Score = 65

                Vendor submitted all the required documentation and rated second in the rating matrix. They received a total of 30 points in Technical Criteria, 22 points in Management Criteria and 13 points in Cost Criteria. MaeStro is located out of Trenton NJ, has over 20 years of experience and has 2 municipality references. In Appendix A-2, the vendor submitted their cost based on hours. Their Recurring Monthly Fee states $65.00 her hour for 2022-2024 and $71.03 per hour for 2025. There is a One Time Start up Cost of $2,6000 and also $75.00 for Hourly Rates or Project Based Proposal for 2022-2024 and $81.95 per year. Not having a base monthly fee made the monthly cost factor very difficult to determine.

The Connection, INC.: Score = 49

                Vendor submitted all required documentation and rated 3rd in the rating matrix.  They received a total of 22 points in Technical Criteria, 24 points in Management Criteria and 3 points in Cost Criteria. The Connection is local, located in Hazlet NJ. They have been in business for 30 years but did not list any municipality references. In Appendix A-2, the bidder priced out the monthly costs of service. Recurring Monthly Fees $7,149.00, One Time Start up Cost $3,600, Hourly Rated or Project Based Proposal $150.00 before contract is signed and $125.00 after signed contract.

CMIT Solutions: Score = 0

As stated on page 23 of the RFP “FAILURE TO SUBMIT ANY OF THESE “X” ITEMS WITH YOUR BID IN THIS SECTION IS MANDATORY CAUSE FOR REJECTION OF BID” Vendor failed to submit a Business Registration Certificate and Worker’s Compensation Insurance